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Planning My Exhibit
What is the purpose of my exhibit?
As you begin to plan your exhibit, the first step is to define its purpose.
Identify the intended audience for your exhibit as you consider its purpose.
You may have a very narrow audience who has very specific interests and needs
or you may be designing your exhibit to serve the needs of a wide range of potential
viewers. Narrowing the purpose of your exhibit will lead you to determine the appropriate
exhibit type.
How will my exhibit be used?
Defining the purpose of your exhibit and the intended audience will help you
determine how you think your exhibit will be used. It may be used by college
professors in pre-service education programs. It may be used by professional
development coordinators in K-12 districts. Or it may be used directly by classroom
teachers to help them implement your educational strategies. One thing to keep
in mind is that exhibits are not intended to be used directly by K-12 students.
Who is my exhibit building team?
Your exhibit will have a greater potential for success if you have the resources
to assemble a collaborative team. Identify qualified team members, determine
their strengths, and match them with responsibilities and tasks based on those
strengths.
What components will I need in my exhibit?
The exhibit type you choose to build is defined by a specific set of components.
One of your first tasks will be to select the components you initially intend
to use. If you choose not to include some components in your initial plan, the
flexibility of the builder allows you to add them at a later stage of the project
if you feel the need.
What sections will I need for each component?
With the exception of the Introduction component, with only one section, you
will need to determine how many sections are required in each component of your
exhibit. Generally speaking, the number of sections will be driven by the number
of media assets you will want to highlight in each component. However, your
specific design may not follow that formula. When you begin building your exhibit,
you will have the option of adding additional sections as needed.
How will I title each of my sections?
Each section you add to a component needs a specific heading that either identifies
the purpose of the section or indicates the next step in sequence that outlines
the overall component. Titles should be succinct and give the viewer a good
idea of what to expect when viewing the media asset in the section.
What media assets will I need for each section?
Your selection of media assets and their subsequent design and creation will
determine the overall quality of your exhibit. Consider each media asset carefully,
selecting the appropriate type to convey the message for that section of the
component.
What context will I need to write to describe each media asset?
Once you decide the type and content of the media asset for a section, you will
need to write the text that accompanies the asset. Your exhibit will contain
many media assets, so the context of the asset is crucial to provide guidance
to viewers. It will work best to write your context prior to entering the Learning
Interchange Builder. By doing so, you will be able to copy and paste your text
and drop it into the context field within the section rather than creating it
on the fly. Use the context field to set the stage of the media asset or to
provide the viewer with additional information not shared through the media
asset.
Who will be responsible for completing which media assets?
After you determine the list and description of media assets you will need to
complete your exhibit, you will need to identify the person or group responsible
for the development of those media assets. There are many ways you may choose
to organize media asset production and responsibilities including spreadsheets,
cluster maps, databases, and storyboards.
How do I organize my exhibit?
Whether your exhibit contains 100 media assets or 20, it will be extremely helpful
for you to organize and plan the exhibit with your team. The following
overview document, templates and sample will help you as you begin to design your
exhibit:
What is my time frame?
Create a timeline and schedule to plan and monitor the progress of your exhibit.
Keep in mind any project deadlines or constraints on resources such as media
lab hours, availability of equipment, and availability of personnel. Your timeline
should include a chronological list of the media assets you need to develop,
who is responsible for developing them, when they will be completed, and what
resources you will need to develop them.
What equipment will I need?
Your equipment needs will depend on the variety of media asset types you choose
to create as well as the quantity of media assets you need to complete your
exhibit. Your primary equipment needs will center on the production of video
footage and related editing tasks. If you are creating an extensive exhibit
or multiple exhibits, you may need multiple quantities of the following equipment:
What software will I need?
Your software needs will also depend on the variety of media asset types you
choose to create. A good exhibit will include a good mix of media assets to
help you tell your story. To create those media assets, you will need a varied
software application suite. The list of possible software applications that
will help you produce your media assets may include the following:
What copyright and release issues do I need to consider?
Showcasing your exhibit to an international audience requires you to carefully
consider and manage a variety of issues related to media rights. As you create
assets for display in your exhibit, you must ensure that you have proper permissions
for all materials used and persons appearing in images or videos.
What releases will I need to obtain?
You will need to obtain and save releases from all persons appearing in images
or videos and all persons speaking on audio files. In some cases, you will be
able to plan in advance and obtain releases prior to shooting video or stills,
such as gathering a release from a complete class of students. In other cases,
you may need to collect releases following the shoot as persons without releases
are identified in your images and videos.
How do Fair Use Guidelines apply to my exhibit?
Because your exhibits will be viewed through an environment created and maintained
by Apple, Fair Use Guidelines that allow schools and teachers lenient use of
materials for classroom purposes are no longer applicable. All materials incorporated
into your exhibits must have proper permissions to be used legally. It is your
responsibility to make sure you have obtained all necessary permissions to use
materials not owned by your organization.
Does music playing in the background affect the legality of my exhibit?
Any music that can be heard in your video assets must fall under the category
of FreePlay or original music owned by your organization. It doesn’t matter
whether the music was intentionally selected and used or happens to be accidentally
playing in the background. To guarantee you don’t receive any unwanted
mail from attorneys, make sure all music is legally available for use. Click
the links for information on downloading FreePlay music:
Do I have to sign and submit a dissemination agreement for Apple to use my exhibit?
Prior to building an exhibit, the authoring organization must sign a dissemination
agreement and submit it to Apple to allow dissemination of the contents of your
exhibit. Dissemination agreements must be on record with Apple before an exhibit
is considered for approval.
What plans do I need to write for my media assets?
The more you plan your assets out in advance, the better chance you have to
produce a quality exhibit. Planning for the content of your assets can take
many forms depending on the type of asset. For most assets, you may choose to
write a simple outline or a narrative summary. For video media assets, you may
want to write a more formal treatment.
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